Administrative Assistant

An administrative assistant is responsible for managing day-to-day office tasks, including answering phone calls, managing calendars, scheduling appointments, handling correspondence, maintaining files, preparing documents, and providing general administrative support to their manager and team, ensuring smooth office operations by coordinating information flow and completing clerical duties with a high level of organization and attention to detail. 

• Key responsibilities may include:

  • Calendar Management:

  Scheduling meetings, appointments

  • Communication:

  Answering phone calls, taking messages, directing calls to appropriate parties, and responding to emails. 

  • Document Management:

  Creating, editing, and distributing documents such as letters, reports, presentations, and spreadsheets. 

  • File Management:

  Maintaining organized filing systems, both physical and digital, and retrieving documents as needed. 

  • Meeting Coordination:

  Preparing meeting agendas, reserving restaurants for MMI presentations, taking notes, and following up on action items. 

  • Office Administration:

  Ordering office supplies, managing inventory, maintaining equipment, and coordinating office services. 

  • Reception Duties:

  Greeting visitors, directing them to appropriate personnel, and managing the reception area. 

  • Data Entry:

  Entering and updating information into databases and spreadsheets. 

Required skills:

• Excellent communication skills, both verbal and written
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Professional demeanor and strong interpersonal skills
• Discretion and ability to handle confidential information 

American Senior Benefits